Scholarzon UserGuide

USER MANUAL

THE SCHOOL SYSTEM

Log on to beta.jhs.scholarzon.com
Choose from which models you would want to log onto (School System, HRM System, Account System, and Student portal).
Type in your user name and password. For example;

Username: John Password: ***** NOTE: The color of whichever model you choose will display on the Login button. Managing of the School System is dealt with using the Menu Buttons. This can be found at the top left hand side of screen. It comprises of the Home, Student Details, Subjects, Marks, Tag Students, Fees Menu, SMS, Reports, Time Table, Settings, and Admin Utilities.

CREATING OF CLASS LEVELS FOR THE SCHOOL

Select Settings from the Menu Button.
Locate and click on Classes then select Add New Class.
Fill the displayed form that appears and select Save after you are done.

Follow the same procedure to create for all level of classes in the School.

ADMISSION OF A STUDENT UNTO THE SYSTEM

From the menu section, select Students Details.
Click on View Students from the drop down menu displayed.
Select class in which the student will be admitted.
Fill in the required Basic Details, Other Details, and Health Details of the student.

CREATING OF MASTER SUBJECTS THE SCHOOL OFFERS

Locate and click on Subjects from the Menu.
Select Add/Edit Subjects from the sub menu.
Click on Add New Master Subjects beneath the page.
Fill the details of the particular subject and Save when done.

Follow the same procedure to create Master Subjects offered by the school.

ASSIGNING OF MASTER SUBJECTS TO THE VARIOUS CLASSES

Locate and click on Subjects from the Menu.
Select Add/Edit Subjects from the sub menu.
Locate and click on Select Class and choose a particular class from the drop down list of classes.
Select the current term of operation.
From the Master subjects, double click to choose the required subjects for the class.

NOTE: All selected subjects assigned to the class are for the current term chosen.

ASSIGNING SUBJECTS TO STUDENTS IN A CLASS

From the menu section, select Students Details.
Click on View Students from the drop down menu displayed.
Select a class from the Class ribbon
Choose the current term of operation (1^st, 2^nd , or 3^rd Terms)
Locate and click on Add Subjects and select the required subjects for students in the class.

NOTE:

Click on Add All to add selected subjects to the active student.
Click on Add to add a selected subject to the active student.
Click on Add to All to add the selected subject(s) to all students in the class.

ENTERING OF MARKS FOR STUDENTS

Using Excel Procedure

Select Marks from the Menu section.
Click on Enter Marks from the sub menu.
Select a class from the Class ribbon.
Choose the current term of operation (1^st, 2^nd, or 3^rd Terms).
Locate and Click on Menu at the top right corner of the page.
Lastly click on Print/Download Empty Marks Sheet to export to excel.

NOTE: Follow the procedure above to Import Marks from Excel, Print Updated results, Print/Download Empty Marks Sheet, Print Attendance Sheet, Download/Export Excel for (Conduct, Attitude & etc.), Upload/Import (Conduct, Attitude, Interest & etc.)

Entering Marks Directly into the System

Select Marks from the Menu section.
Click on Enter Marks from the sub menu.
Select a class from the Class ribbon.
Choose the current term of operation (1^st, 2^nd, or 3^rd Terms).
Select a Subject to enter marks for.
Enter marks for each student by double clicking on each section of the marks (40% & 60%)

REPORT SECTION

Select Report from the Menu Section
Choose from the sub menu which report to work on (Academics, Fees and SMS Reports).

Academic Report

Select which Class to view/print their report and the current term of operation (1^st, 2^nd, or 3^rd Terms).
Select the criteria of Report Type (Examination, Registration, Class, and School).
Choose from the list which specific report to view/print.
Click on Print Report to print the report selected.

Fees Report

Select which Class to view/print their report and the current term of operation (1^st, 2^nd, or 3^rd Terms).
Choose from the list which specific Type of Report to view/print.
Click on Print Report.

SMS Report

Choose year and month of the report.
Select Display Mode and Chart Mode of choice.
Click on Print Report.

SETTING AND PAYMENT OF FEES

Select Fees Menu from main menu.
Choose from sub menu to Set Fees or Pay Fees.

Payment of Fees

Choose to search by Name or Student ID.
In the Search Text, type Student’s SurName or ID as chosen above.
Click on Search.
When using Search by name, carefully select the specific student to make payment for.
Accurately make payment for the active student selected.
Click on Save Payment.

NOTE: A text message will be sent to the Student’s Guardian immediately (if provided), indicating the details of the transaction made. Setting Fees for all Students

Select a class to set fees for (all classes who pay the same amount of fees can be selected together).
Choose a term (1^st, 2^nd, or 3^rd) the payment is to be made.
Select the number of item(s) the fees comprises of.
Fill the items in the space provided with their corresponding amounts.
Click on Set Fees.

NOTE: The Menu tab at the top right corner of the screen can be used as follows;

View List of fees.
View List of special fees per student.
Set Special fees per student.

To set special fees per student, follow the steps below;

Locate and click on menu at the top right corner of the page.
Choose a term (1st, 2nd, or 3rd) the payment is to be made.
Select the class of the student.
From the list of students in the class, select the student(s) to assign the special fee(s).
Select number of item(s) the fees comprises of.
Fill the items in the space provided with their corresponding amounts.
Click on Set Fees.

Export/Download student details.
Import/Upload outstanding fees.

SENDING OF MESSAGES

From the Main menu select SMS.
Choose from the sub menu to send a General Notification SMS or Fees SMS.

Send SMS

Select the recipient from the Send To
Type message in the space provided.
Click on Send.

Fees SMS

Select the category of Fee Balance (Owing Students/Owed Students)
Select the number of classes
Follow the exact steps provided to type in the message.
Click on Send.

ADDING NEW USER TO THE SYSTEM

Locate and click on Admin Utilities from the Menu.
Click on System User.
Locate and click on Menu at the top right corner of the screen.
Select Add New User and fills his/her details.
Click on Create User.